Organized Creative: The Vault Files

I’ve been reading Gaby’s blog, The Vault Files, for as long as I can remember. Her layouts are gorgeous, her posts are on point, and I want to buy everything she talks about ( … which is probably not a good thing!) She’s also amazingly sweet, which makes me like her blog all the more.  As a blogger, shop-owner, wife and mama, I knew I had to find out how she gets it all done!

1.     Take us through a busy day in the life of a successful blogger/wife/mama.

Well, I’m not sure that my roles as a blogger, wife, and mama are exactly a success (I do what I can!), but I can tell you that I’m constantly adjusting my daily routine according to the weather. Because two of my most important activities are Matthew’s (my son) playground time, and my running time, I’m constantly looking for the most convenient time for both (not too cold, not too dark, etc.). So, I feel that my routine is ever changing; not the activities in it, but the time at which each is done.

Right now, I try to wake up before Matthew does for some quiet time for myself (he stopped napping, so I have to take advantage of every window!). I get dressed, I check my e-mails and I make a first round of blog visits on my reader. After we have breakfast I work for an hour or two, and that involves blogging, getting some work related to my freelancing done, and managing my etsy shop. Then, if I’m running in the afternoon, I take Matthew to the playground at this time. If I’m not running that day then we go out to run some errands and come back home for lunch. After lunch I work for an hour or two, and then we hit the playground (or go for a run). Then we come home, and my husband arrives from work so he helps me with Matthew and his bath and dinner time. After we have dinner I stay up late working (this is my most productive time of the day), and just before closing my eyes I like to watch an episode of one of my favourite shows on my iPad while in bed (right now I’m watching Once Upon a Time, Revenge, 666 Park Avenue, and of course Jimmy and Conan). I’m usually asleep around 11.30.

2.     What’s your go-to day-to-day planner of choice?  Are you a pen-to-paper kind of girl or is it all technology for you?

I’m definitely a pen-to-paper kind of girl. I have tried Evernote, Go Tasks and many other tech apps for staying organized, but nothing works best for me than writing things down. I love making to-do lists and I feel like I can’t function without them, they give me structure. I enjoy writing down what I have to do and cross it once is done (isn’t that the best feeling?!)

3.     What one tech accessory can you not live without?

Surprisingly, I’m going to have to say my iPhone. And I say surprisingly because I just got it two months ago, and before that I’ve never had a fancy phone in my life! I have no idea how I lived without it! I stay connected with my friends and family, I can check my e-mail, Instagram, take photos… it’s all packed in one little device, love it!

4.     Is your organization more OCD or organized chaos?

Oh no chaos for me! I don’t do well in chaos. I like to be organized so I have different notebooks for the different things I manage: blogging, graphic design and styling services, my etsy shop, and personal things. I also like to have a planner to write down important dates.

5.     How do you get and/or stay inspired?

I feel that there are many ways to get and stay inspired. Blogging, reading magazines (fashion, decor, and running related), catalogues and books; going out for walks, window shopping, and looking at images on Pinterest.

6.     How do you organize and keep all of your inspiration?

All my inspiration is organized on my desktop and in Pinterest. I have a ton of folders floating on my desktop (organized by category), but I keep even more in my Pinterest boards, though I have to admit, I don’t find a lot of time to go through them as much as I’d like to! In addition, my reader has all the blogs I read and follow in one place, so without it I have no idea what I would do!

7.     Where do you get your best work done?

I just bought a desk and I feel that my tiny “office” space has given me a lot of structure. The biggest chunk of my work gets done late at night and on weekends. Though I use every single window I get during the day to make things happen. I’m very much a “do it while you can” kind of girl, I rarely leave things for later if I can tackle them right away.

8.     Any advice for fellow creative ladies trying to achieve the balance between work, blogging, and reaching their goals?

I think the best advice I could give to anyone is to prioritize. Getting to know one’s priorities is key in achieving and keeping balance.

Pens are from The Paper Store in Toronto // iPhone Case // Planner // Notebook //



  1. alyson

    love her pretty pieces to keep her organized. wish i could get my tush out of bed before my daughter to get work done. IMpossible!

    • Lexi

      I can’t even imagine! But at least her organization stuff is pretty!

  2. Great advice, Gaby! I am an OCD planner myself, so I love learning more about how you manage your activities and tasks each day.

  3. Sheila

    Lexi! Great post – and did you happen to make that inspiration board? 😉 Love it!

  4. hailey

    love the tips – thanks for sharing! (also swooning over that iphone case!)

  5. I’m a pen to paper gal too! I must right things down or I don’t feel organized. I need to take Gaby’s advice and get things done right away. I’m very much a procrastinator and wish I could change that! 🙂

    • Lexi

      I definitely procrastinate on some things, but it’s probably not worth the anxiety!

  6. I’m with you…I tried Evernote and all those organizational apps and nothing works like writing it down!! That picture just makes me want to clean up and get more organized!!! Great post from two of my fave girlies!! xoxo

    • Lexi

      Aww, thank you!! And I’m the same way – Evernote jut doesn’t cut it for me.

  7. Albertina

    Love Gaby! ANd its so nice to learn she is a pen and paper girl like me. Prioritizing is such a must…I agree

  8. I can totally relate with the pen and paper to-do lists, I’d die without mine! Great post, Gaby!

  9. Annie

    Such a great feature! Loved reading Gaby’s answers, and happy to find your blog as well!

  10. Isn’t it funny how the weather can dictate our schedules! I can relate so much to Gaby being a creative mama and love this post girls! Thank you! xx

  11. sahra

    I’m the same way! organization is KEY! I hav e like, 3 notebooks though for all my projects 😀

    XO Sahra

  12. I love Gaby’s blog + think she is of course amazing for being able to juggle so much! I couldn’t live without my iPhone either and still write paper notes despite my lack of trying to keep everything organised digitally! So nice to find your blog xx

  13. Pingback: Organizing made beautiful | YOU PUT THIS LOVE IN MY HEART

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